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I. Name

  • Pacific Coast Katahdin Hair Sheep Association (PCKHSA)

II. Board of Directors

  • The Board of Directors shall consist of seven [7] members, and serve without pay.
  • Director Eligibility, a Director shall be a member of PCKHSA in good standing.
  • Board members shall serve two (2) year terms. The terms of the Board shall be staggered with election in even number years. (Example 3 Directors in 2008 and 4 Directors in 2010 and so forth)
  • Directors shall be elected at the annual meeting. The Board, with the recommendation of the Executive Committee, shall fill vacancies.
  • Board members with 3 absences shall be dismissed from the Board.

III. Officers

  • The officers of the board consist of a President, Vice President, Secretary, and Treasurer elected by the Board.
  • Elected officers will serve a two-year term.
  • (a) The President shall preside at all Board meetings, appoint committee members, and perform other duties as associated with the office.
    (b) The Vice-President shall assume the duties of the President in case of the Presidentís absence.
    (c) The Secretary shall be responsible for the minutes of the Board, keep all approved minutes in a minute book, and send out copies of minutes to all.
    (d) The Treasurer shall keep record of the organizationís budget and prepare financial reports as needed.

IV. Committees

  • The Board may appoint standing and ad hoc committees as needed.

V. Meetings

  • Annual meetings shall be held annually in October.
  • Special meetings may be held at any time when called for by the President or a majority of Board members.
  • Agendas to be provided at least 3 days in advance of meetings.

VI. Voting

  • (a) A majority of board members constitutes a quorum.
    (b) In absence of a quorum, no formal action shall be taken, except to adjourn the meeting to a subsequent date.
  • Passage of a motion requires a simple majority (ie: one more than half the members present).

VII. Conflict of Interest

  • Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said item.

VIII. Fiscal Policies

  • The fiscal year of the board shall be January 1 to December 31 of each year.
  • Board will set the dues, at the annual meeting, to cover expenses.

IX. Amendments

  • These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is present and a copy of the proposed amendment(s) are provided to each Board member at least one week prior to said meeting.

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Last revised: January 12, 2009